How to [Easily] Switch Compliance or Premises Management Platforms

When I receive an enquiry about how Statlog works, one question almost always pops up early in the conversation: “How easy is it to switch?”

It’s an interesting question because what people are often really asking is, “It took us forever to get everyone on board with our current platform, and the thought of switching again is daunting.” If you’ve ever felt that way, you’re definitely not alone.

The Real Reason Switching Feels Like Such a Hurdle

Switching platforms isn’t just a technical challenge; it’s often an emotional one too.

Convincing everyone—from the Estates Manager to the Head of IT—to change and learn something new is no small feat. It takes time, effort, and a whole lot of patience.

A lot of this overwhelm particularly affects those in groups with an existing system in place. Some systems are so deeply embedded in your processes that the mere thought of untangling everything feels exhausting. They may have seemed to be customised to fit your needs initially, but over time, that ‘fit’ can start to feel more like a straitjacket, especially when it becomes clear the system isn’t keeping up with your evolving needs, after what was really months and months of manual setup.

The Hidden Costs of Sticking with the Status Quo

Let’s be honest—sometimes sticking with your current system feels easier than making a switch, even when it’s causing more problems than it’s solving. Many MATs I’ve spoken with have invested months, even years, getting everyone comfortable with a platform, only to realise it’s not keeping up. Maybe the reporting is too basic, or perhaps you’re still relying on parallel spreadsheets to fill in the gaps.

Why Switching Doesn’t Have to Be So Hard

So, should switching really be this difficult? In a perfect world, no. And honestly, it doesn’t have to be. If the platform you’re moving to is thoughtfully designed with educational institutions in mind, the switch can be much smoother than you’d expect.

In my experience, migrating a client is often remarkably straightforward. The key is in how user-friendly the new system is from the start. It should be intuitive, require minimal training, and adapt to your existing processes without making everything feel like an uphill battle.

The Good News: A Simpler Solution is Within Reach

But here’s the bright side: The technology landscape is evolving. We’re now seeing platforms that are flexible, easy to use, and quick to implement. These platforms guide you through each step, making the transition as painless as possible. And the best part? They can be up and running in days, not months.

Imagine a scenario where your team can start using the new system almost immediately, with minimal fuss. It’s not just wishful thinking—it’s entirely possible with the right platform.

Maybe It’s Time for a Change?

If you’ve been hesitant to switch because the process seems too daunting, it might be worth reconsidering. There are platforms out there designed to make this transition as smooth as possible, understanding the unique needs and challenges of educational institutions.

So, while the idea of switching platforms might never be entirely stress-free, it doesn’t have to be the monumental task it once was. With the right approach and the right platform, you can make the switch smoothly, efficiently, and without all the usual headaches.

Interested? It might just be worth taking a closer look at what’s available. After all, a better system could be just a few clicks away.




Statlog - The complete solution for premises management, trusted by educational establishments